Named Company Secretary service for Listed Company
上市公司秘書服務

The role of a company secretary is essential for companies of any types and this is particularly true for listed companies that must strictly adhere to various rules and regulations including but not limited to the Listing Rules. This position necessitates a deep understanding of both businesses and regulatory landscapes to ensure full compliance with different regulatory requirements and provide professional advice on corporate governance and best practices related issues.

With its expertise and experience, CityLinkers provides valuable assistance to listed companies in fulfilling their compliance and corporate governance obligations under the Listing Rules and other relevant legal and regulatory requirements. Our teams offer a comprehensive range of corporate secretarial services designed to ease the burden of administrative and regulatory duties, allowing you to more focus on core business activities.
Named Company Secretary's responsibilities
Named company secretary of listed companies bears a wider range of responsibilities than ones of non-listed companies, covering close collaboration with the board of directors and the board committees in ensuring these companies’ day-to-day business operations to be conducted in compliance with requirements and regulations of listed companies, and elevating corporate governance framework and the standard of regulated operations on an ongoing basis. Furthermore, the company secretary also takes the responsibilities for ensuring that procedures of the board of directors and related rules and regulations are followed and each of the directors can have access to the company secretary, to ease their regulatory burden of compliance issues.
Named Company Secretary's requisite skills
Other than possession of communication skills, coordination skills, organization skills and administrative capabilities, as prescribed pursuant to both the Listing Rules and GEM Listing Rules, listed companies must appoint as their company secretary an individual who, by virtue of his academic or professional qualifications or relevant experience, is, in the opinion of the Stock Exchange, capable of discharging the functions of company secretary. The academic or professional qualifications considered to be acceptable by the Stock Exchange include:

• (a) a Member of The Hong Kong Chartered Governance Institute;

• (b) a solicitor or barrister (as defined in the Legal Practitioners Ordinance); and

• (c) a certified public accountant (as defined in the Professional Accountants Ordinance).

Named Company Secretary service for Listed Company included the following:

• Assign our corporate services directors or senior executives who have fulfilled the qualification requirements as stipulated in the Listing Rules and GEM Listing Rules (i.e. a chartered company secretary or certified public accountants) as the named company secretary or joint company secretary or assistant company secretary of the listed companies;

• Assist the company secretary of the listed companies to handle the company secretarial matters;

• Act as authorized representative;

• Provision of the principal place of business in Hong Kong;

• Publication annual, interim or quarterly (if any) results and reports;

• Convene annual/special general meetings;

• Application of general mandate in relation to buy back and/or issue shares;

• Assist the members of the board of director to handle board committee matters;

• Attend the matters in relation to code of conduct, compliance manual and other corporate governance matters;

• Assist in amendment to the articles of association and capital structure related matters; and

• Attend special transactions and other regulatory compliance services.

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公司秘書的角色對任何類型的公司都是不可或缺的，尤其是對於必須嚴格遵守各種規則和條例(包括但不限於《上市規則》)的上市公司而言。 這一職位需要深入了解業務和監管環境，以確保完全遵守不同的法律要求，並就公司管治和最佳實踐提供專業建議。

憑藉其專業知識和經驗，連城為上市公司履行其在《上市規則》和其他相關法律法規要求下的合規和公司管治責任提供寶貴的幫助。 我們的團隊提供全面的公司秘書服務，旨在減輕行政和監管職責的負擔，讓你更專注於核心業務活動。
上市公司秘書的職責範圍
上市公司的公司秘書的職責範圍比非上市公司的公司秘書更廣泛，覆蓋與公司董事會及各董事委員會密切合作，確保公司的日常業務運營符合上市公司管治的規定與監管，完善公司管治體系，不斷地提高規範運作水平。此外，公司秘書亦需負責確保董事會之運作符合程序及相關的規則和規例，各董事亦可隨時向公司秘書提出查詢，以減輕他們對遵守監管要求的負擔。
上市公司秘書的技能要求
《上市規則》及《GEM上市規則》要求所有於香港上市的上市公司必須委任一名自然人擔任公司秘書，該名人士除需擁有良好的溝通能力、協調能力、組織能力和管理能力外，亦必須為香港交易所認為在學術或專業資格或有關經驗方面足以履行公司秘書職責的人士。香港交易所接納為認可學術或專業資格包括(除其他外)：

• (a) 香港公司治理公會會員；

• (b) 《法律執業者條例》所界定的律師或大律師；及

• (c) 《專業會計師條例》所界定的會計師。

上市公司秘書服務包括︰

• 委派具有《上市規則》及《GEM上市規則》規定資格(即特許公司秘書或合資格會計師)的企業服務董事或高級行政人員出任上市發行人的實名公司秘書或聯席公司秘書或公司秘書助理;

• 為上市公司的公司秘書提供支援服務;

• 授權代表服務;

• 提供香港的主要營業地點;

• 製作年度、中期及季度業績及報告;

• 舉行股東週年/特別大會;

• 獲取回購及發行股份的一般授權;

• 協助董事會成員處理轄下委員會事宜;

• 協助有關操守準則、合規手冊及其他企業管治事務;

• 協助修訂組織章程檔及資本結構相關事宜；及

• 處理非恆常事項及其他規管合規服務。